How to Process Changes in the Monthly Fee Invoice

The monthly fee invoice is self-accounting.  A "Change Report" is included with your invoice where you can add, change, or remove an employee from the billing. To remove a terminated employee, subtract the billed amount from your remittance.  To add an employee, include the appropriate fee (Non-Participant or FSA Participant Fee) with your payment. 

The invoice provides an itemized listing of each employee, expected monthly FSA deductions, if any, along with the corresponding monthly fee (FSA Participant Fee or Non-Participant Fee.)  It does not pro-rate partial months.  The full fee is charged the month an employee becomes effective.  Conversely, there is no fee due for the month an employee terminates or is no longer eligible.

Monthly invoices are sent via email and/or fax around the 20th of each month for the current month.  Fees are due by the 10th of the following month.  A 2% late charge applies to balances not paid by the next billing cycle. 

This publication is designed to provide accurate and authoritative information regarding the subject matter covered. It is provided with the understanding that the publisher is not engaged in rendering legal, accounting, or other professional services. If legal advice or other expert assistance is required, the services of a competent professional person should be sought.